ࡱ> K ~*bjbj ~8i~8i%!X &&&&&4ZZZhZ,B(jjjj*v&&&jj4F"F"F"F&j&jF"F"F"Jr{j-1vEwB΀0wVZ,V{{`V&{F" V X :  Health and Safety Team The ýӰ Health and Safety service provides access to a team of Health and Safety professionals and technical expertise to assist University Schools and Professional Services in effectively managing health and safety in accordance with statutory requirements and best practice. The Health and Safety Team is predominantly an advisory function for the University to support the varied aspects of research and teaching; it is part of the Human Resources Division of the ýӰ. The Health and Safety Policy outlines the responsibilities for health and safety at the University, including the Health and Safety Team. This document specifies how the Health and Safety Team delivers its services. Team Vision To continually improve safety compliance and promote a strong culture of health and safety at the ýӰ, making it a safe and healthy place to work, study, visit and enjoy. Team Values To promote a proportionate response to risk To offer reasonably practicable and pragmatic solutions to queries, issues, incidents, and concerns To collaborate and consult with others, and to consider the diverse needs of staff, students, and others Function of the Health and Safety Team The Health & Safety Team has four core functions: Act as the competent person providing Health and Safety assistance in accordance with Regulation 7 of the Management of Health & Safety at Work Regulations 1999. Provide insight on key strategic and tactical issues relating to health and safety to help achieve the strategic ambitions of the university. Provide health and safety advice, support and a framework of policies and guidance to the University and individuals on their responsibilities and liabilities to apply with health and safety legislation. Provide assurance to senior leaders and Council on matters of health and safety through regular reports, so that they may be sure that health and safety matters are appropriately managed at the University, and our legal obligations are met. Role as competent person Below are the statutory/core elements of the Health and Safety Service: Undertaking assurance activities to ensure legal compliance, appropriate management of health and safety and best practice (e.g., inspections, audits etc. as part of the University audit programme). These may be full system or themed. Maintaining the University Health and Safety Policy and related standards that set out health and safety responsibilities. Review and investigate as necessary all health and safety incidents, and where required complete Reporting of Incidents, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) notification to the Health & Safety Executive. Management of an incident database and development of statistical data to identify hotspots and trends across the University; and reporting on health and safety to the University Executive Group (UEG), Health and Safety Committee, Audit and Risk Committee and Council. Prepare reports for the health and safety consultative framework meetings and UEG. Track national health and safety legal changes and trends that might affect the University and ensure the Universitys arrangements remain compliant. Undertake the role of Radiation Protection Officer (RPO) and maintain access to a Radiation Protection Adviser. The RPO role includes emergency response to incidents of potential or actual radiation breaches/ unmanaged exposure. NOTE: The following fall outside of the remit and scope of the Health and Safety Team: Whilst the Health and Safety team is not the responsible person for building services (e.g. water management, high voltage, gas safety and asbestos), which is the responsibility of Estates, the team is responsible for corporate assurance for the arrangements in place. The Health and Safety Team has a statutory reporting function under RIDDOR and can advise on health and safety incidents including fires and exposure/ potential exposure to hazardous materials. It is not an emergency service and only operates in office hours (except for radiation incidents), unless engaged in Business Continuity arrangements e.g., Silver Command. 2.2. Role as an advisory service The Health and Safety Team is responsible for delivering the following: Developing and implementing a Health and Safety Strategy in accordance with the aims and objectives of the University corporate plan. Advising on all aspects of health and safety in the University, including technical advice and support in relation to fire, radiation, hazardous substances, and biological agents. Promoting best working practices across the University. Providing support and advice during critical periods such as after an incident, fire, high risk activity or complaint, and liaising with external organisations on matters of health and safety. Overseeing the Fire Risk Assessment (FRA) rolling programme (Note: frequency of FRAs is based on risk) and completion of FRAs both inhouse and through fire consultants. Disseminating health and safety information and guidance. Influencing managers and staff through informal training, coaching and advocacy to improve competency and confidence of individuals in health and safety at work. 2.3 Service deliverables To deliver its vision and to provide a high standard of service, the Team is committed to the following: Access to health and safety professionals via a dedicated inbox ( HYPERLINK "mailto:healthsafety@sussex.ac.uk" healthsafety@sussex.ac.uk), which is monitored Monday to Friday (excluding minimum service days and public holidays). Provide advice and support in the implementation of effective management arrangements and systems for the proportionate management of risk through a dedicated Safety Management Framework. Maintain access to health and safety resources, templates and supporting documentation on the dedicated  HYPERLINK "http://www.sussex.ac.uk/hso/index" Health and Safety web pages. Review all health and safety incidents and near misses that are reported on the University incident reporting system and carry out an investigation as appropriate. Provide regular health and safety assurance reports to UEG (frequency determined by UEG). Administer all Health and Safety Committees and Sub-Committees to ensure meetings are diarised, attendance remains appropriate, and papers are available/ maintained. Follow the Achievement and Development Review process (ADR) to ensure ongoing CPD and appropriate levels of competence. 2.4 Partnership working To support a consistent, proportionate and robust approach to health and safety management, the service works in close collaboration with: Human Resources colleagues Estates Services Legal Services Insurance Student Support Sussex Estates Facilities (SEF) The Health and Safety Team also maintains an external partnership with East Sussex Fire and Rescue Service. 3.0 Performance Metrics The Health and Safety Service works to fulfil the following metrics: 3.1 Accident Reporting 100% of safety incidents will be reviewed within 5 working days of receipt. 100% safety incidents are assessed to determine the level of investigation required. Investigation is dependent on the severity and the potential for serious outcome. RIDDOR notifications will be made within 7 days in all instances or quickest practical means for serious incidents. 3.2 Training and Development (courses delivered by the Team) Carry out termly training review meetings to assess attendance, charging for non-attendance, pressures or gaps and to monitor the budget. 3.3. Stakeholder Satisfaction Sample 5 stakeholders annually to determine: Ease of access to the service. Quality of advice given/ pragmatic approach. Quality of resources (web pages and documentation and communication from the Team). Responsiveness of the support provided. 3.4 Enforcement / Regulatory Activity Record 100% of engagement from regulatory authorities (whether in person, phone or written contact). Administer and provide representation on 100% of Health and Safety Committees and Sub-Committees. 3.5 Audit and Assurance Metrics for audit and assurance work is to be determined. 3.6 Budget Undertake bi-monthly budget reviews to plan and manage a balanced budget. Ensure all invoices are processed for payment within 7 working days. Complete accurate financial forecasting to deliver a balanced budget.     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